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0665 Employee and Student Payroll Files
Description: Records relating to all employees and student workers, including name, address, sex, DOB, occupation, hours worked, wages paid, hourly rate, additions and deductions from wages, garnishment records, etc. Also, records relating to employee authorizations for payroll deductions and timekeeping records0745 Employee Records
. Authority: 149 M.G.L. § 52C; 151 M.G.L. § 15; 29 C.F.R. §§ 516.5, 1602.14 See also: 0525 Faculty File (Faculty employee records) 1536 Work Study Program … Description: Documents the work history of regular and temporary employees. These records are related to staff and are kept in the Human Resources department0732 Information for Determining Employee Benefits
Description: Records pertaining to each employee "sufficient to determine the benefits due or which may become due" to such employees. Examples: Records regarding dates of employment, leaves of absences and payroll and compensation records. Retention Period: Retain for as long employee may make claim for benefit0650 Employee Receivables Records
Description: Documents employee receivables. Examples: Records may include moving expense records, travel/airfare records, and tuition reimbursement. Retention Period: Retain for current year plus 6 years, and then securely destroy.0780 Employee Medical Records
Description: Documents individual employee medical histories. Examples: Records may include medical examination records, first aid records, records of occupational illnesses or injuries, disability documentation (including accommodation requests), health insurance claims records, medical leave records, and doctor's0734 Employee Retirement Plans
Description: Records relating to payments to the Pension Benefit Guarantee Corporation ("PBGC") for any employee pension benefit plan covered by Section 4021 of ERISA. Examples: Records to support or validate premium payments to PBGC. Retention Period: Retain 6 years after premium due date, and then destroy0720 Employee Benefit Records
Description: Documents employee participation in Suffolk University's benefits programs. Examples: Records may include life and disability insurance applications, cancellations of payroll deduction, life insurance and LTD enrollment cards and claims; COBRA records; transit, tuition, and parking benefit records0730 Employee Retirement Records
Description: Records related to the administration of Suffolk University's employee retirement plans. Examples: Records may include deferred compensation records (401-k), eligibility forms, investment plan records, plan consultancy records, fund withdrawal records, non- discrimination testing records, and any1.5.1 Employee Accidents, Emergencies and Unsafe Conditions
, spilled oil or other chemicals, witnessing an employee, student or contractor behaving unsafely. Unsafe conditions should be reported immediately0585 Student Record File
copies of academic standings and reports. These records are generally filed in academic departments and Dean's offices. Any records transferred to the permanent … related to work and activities pursued by individual students. Additionally, files from students in the law school may contain law school certificates