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0665 Employee and Student Payroll Files
, additions and deductions from wages, garnishment records, etc. Also, records relating to employee authorizations for payroll deductions and timekeeping records … , timekeeping records, payroll check and adjustment records, student timesheets, time off tracking documentation, and withholding transmittals. Retention0670 Payroll Administration Records
Description: Documents the administration of payroll and time reporting processes. Examples: Records may include employment summary reports, forecast and actual pay reports, basic time and earning cards, and tables or schedules used to compute wages. Retention Period: Retain for 3 years, and then destroy1536 Work Study Program Records
Description: Documents the administration of the federal Work-Study Program, as well as regular student employment. Examples: Records may include job descriptions, time sheets, supervisor certifications, payroll vouchers, earnings summaries, reports, performance evaluations, off-campus contract position records0695 Tax Statements Withholding Authorization Forms
Description: Documents data reported on annual wage and tax statements and the amounts withheld by payroll from employees' checks for tax purposes. Examples: Records may include IRS forms 1099, W-2, W-3, W-4, and W-5. Retention Period: Retain for 6 years, and then securely destroy. Authority: 26 C.F.R. §31.60010732 Information for Determining Employee Benefits
Description: Records pertaining to each employee "sufficient to determine the benefits due or which may become due" to such employees. Examples: Records regarding dates of employment, leaves of absences and payroll and compensation records. Retention Period: Retain for as long employee may make claim for benefit0720 Employee Benefit Records
Description: Documents employee participation in Suffolk University's benefits programs. Examples: Records may include life and disability insurance applications, cancellations of payroll deduction, life insurance and LTD enrollment cards and claims; COBRA records; transit, tuition, and parking benefit records0664 Tax-Exempt Bonds
CFR 1.148-5(d)(6)(iii)(E) PayrollVendor Policy
or physical or mental health; or personnel or employee payroll records. Other University Information that is proprietary to the University and that the University hasElectronic Funds Transfer (EFT) Policy
processes large volumes of credit and debit transactions in batches. ACH credit transfers typically include direct deposit, payroll, and pension. BankingIncident Response Policy
. Examples of such information include: information about a person’s medical condition or physical or mental health; or personnel or employee payroll records