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1130 Insurance Records
Description: Documents the University's insurance coverage. Examples: Records may include insurance certificates, policies, and renewals. Retention Period: Retain permanently.1572 Athletic Eligibility Records
, Suffolk Physical Exam Forms, Athletic Pre-Participation Personal Information, Athletic Pre-Participation Medical Questionnaires, Acknowledgement of Insurance Requirements Forms, Emergency Contact & Insurance Information Forms, and Shared Responsibility Forms Retention Period: Retain for 5 years after graduation0720 Employee Benefit Records
Description: Documents employee participation in Suffolk University's benefits programs. Examples: Records may include life and disability insurance applications, cancellations of payroll deduction, life insurance and LTD enrollment cards and claims; COBRA records; transit, tuition, and parking benefit records1.4.3 Medical Services and Emergencies
card and should bring this card to any visit at the Medical Walk-In Unit. You should always bring your insurance card to Health & Wellness Services and the MGH … that are not covered under this agreement or you are not able to show your Suffolk Identification, your insurance will be charged for services rendered. Will there be a cost1100 Claim Files
Description: Documents insurance claims made to the University. Examples: Records may include claim forms, police reports, determinations and referral letters, and any supporting documentation or correspondence. Retention Period: Retain until final resolution plus 6 years, and then securely destroy.1576 Athletic Injury Records
Description: Records documenting injuries that occur during Suffolk University athletic events. Examples: Records may include accident reports, claim forms, insurance documentation, notes, and correspondence. Retention Period: Retain for 6 years after graduation, transfer or separation, and then securely destroy.0780 Employee Medical Records
Description: Documents individual employee medical histories. Examples: Records may include medical examination records, first aid records, records of occupational illnesses or injuries, disability documentation (including accommodation requests), health insurance claims records, medical leave records, and doctor's0700 Benefit Plan Records
Description: Records related to the administration of Suffolk University's employee benefit plans. Examples: Records may include retirement, health, disability and life insurance plan documents, contracts with vendors, SPDs, seniority and/or merit systems records, ERISA compliance records, and summary planBloomberg
. For professional mutual funds, hedge funds, private partnerships, insurance companies, banks, and other financial institutions, a Bloomberg terminal is considered an absolute4.8.2 Departmental Responsibilities
facility Office of Risk Management Contact University insurance carriers The Emergency Manager will notify the Incident Support Team as necessary Assist