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0663 Sponsored Research and Project Financial Records
Description: Records associated with the accounting for funds received by the University for sponsored research, and records pertaining to proposed and approved projects, including grant applications, award letters, financial and technical reports and all other financial records required to be maintained. Examples1550 Enrollment Verification Records
Description: Records related to individual student registration transactions. Examples: Records may include course registration and proof of enrollment documents. Retention Period: Retain for 1 year, and then securely destroy.0990 Reference Request Records
Description: Documents the activities of the library and archives reference staff. Examples: Records may include instructional request forms and scheduling data, library orientation records, periodic reports on reference usage and activities, and related documentation. Retention Period: Retain until resolution0655 General Ledger Records
Description: Documents monthly records of final postings of University financial transactions and reconciliations of the general ledger. Examples: Records may include monthly reconciliation reports, working papers, and supporting documentation and correspondence. Retention Period: Retain for current year plus 61200 Marketing and Communications Records
Description: Records related to projects and events sponsored by the University. Examples: Records may include plans and proposals, advertisements, flyers, and outreach materials, agendas and schedules, and correspondence. Retention Period: Retain until project close plus 3 years, and then destroy.1576 Athletic Injury Records
Description: Records documenting injuries that occur during Suffolk University athletic events. Examples: Records may include accident reports, claim forms, insurance documentation, notes, and correspondence. Retention Period: Retain for 6 years after graduation, transfer or separation, and then securely destroy.1039 Legal Briefs and Testimony Records
background materials, formal written statements, and related correspondence. Official Record Holder/Retention Period: Office of the General Counsel/Retain until administrative use ceases if not included in litigation case files (see Records Schedule entry 1020.d), then securely destroy. Unofficial Record Holder0785 Family and Medical Leave Records
Description: Documents individual employee family and medical leave requests and decisions, in compliance with the U.S. Department of Labor's Family and Medical Leave Act of 1993. Examples: Records may include leave request forms, records of disputes, leave designation records, leave benefit or policy statements1005 Legal Case Records
legal counsel opinions, notes, and related correspondence. Official Record Holder/Retention Period: Office of the General Counsel/Retain permanently in the Office of the General Counsel. Unofficial Record Holder/Retention Period: Individual Departments/Retain until administrative use ceases, then securely destroy.0545 Institutional Research Records
leadership in program evaluation, informed strategic planning, and decision making. Examples: Records may include student, human resources, tuition, and finance data or statistics; surveys, fact sheets, planning committee records, statement of objectives or mission, leadership directives, proposals, reports