The purpose of the Suffolk University Portable Device Policy is to safeguard University Portable Devices and University Information on Portable Devices, including but not limited to laptops, flash drives, personal digital assistants (PDA), or hand held computers, which may be susceptible to theft or loss.
The Portable Device Policy applies to any faculty or staff members, whether full-time or part- time, paid or unpaid, temporary or permanent, as well as all agents and representatives of the University, including any third party service provider providing services to the University who create, use or otherwise access or interact with any University Information or University Information Resource.
Confidential Information: This information consists of University Information which falls into one of the following categories:
Portable Devices: Any device that is easily carried or moved and capable of storing, sending and/or receiving data. These include, but are not limited to, laptops, PDAs, USB drives and cell phones.
Remote Wipe: The deletion of the contents of a Portable Device through a remote command or action by a University IT system administrator.
University Information: any information in any form whether electronic, hardcopy, audial, or otherwise which is created, collected, stored, accessed or used in connection with the operation and/or management of the University, or which is created, collected, stored, accessed or used by a party authorized by the University.
University Information Resource: any tool, device, equipment, or system used to create, collect, record, process, store, retrieve, display and transmit University Information, including but not limited to email, mainframes, servers, computers, laptops, personal digital assistants (PDA), telecommunication resources, fax machines, printers, file cabinets, software and embedded technology.
Portable Devices present unique security concerns because they are easily carried or moved and susceptible to theft, electronic invasion or unintentional exposure of data. Any use, access or storage of University Information on any Portable Devices, whether provided by the University or not, must be protected and monitored as follows to ensure appropriate security, availability and integrity:
Contact the Information Security Officer firstname.lastname@example.org for questions relating to this policy and for assistance with enabling appropriate security measures for laptops and other portable devices.
Reporting Loss or Theft of a Portable Device
In the event that any University issued Portable Device is lost or stolen, the University User shall report the incident immediately to the Information Security Officer and the University Police Department.
The University reserves the right to monitor network traffic, perform random audits, and to take other steps to insure the integrity of its information and compliance with this Policy. Violations of this Policy may lead to appropriate disciplinary action, which may include temporary or permanent restrictions on access to certain information or networks. Willful or repeated violations of this Policy may result in dismissal from the University.
Responsible University Office
Provost Barry Brown