4.7.3 Departmental Responsibilities

4.7.3.1 University Police

• Provide access to the alternate locations if necessary
• Notify the Residence Life and Summer Programs Office or the Administrator on Call of the need to move the residents to an alternate facility

4.7.3.2 Residence Life and Summer Programs

• Provide instruction and familiarization in evacuation and designated alternative facilities procedures as part of mandatory residence hall floor meetings
• Maintain current residents lists by floor and have them available for RA staff use in taking a head count and determining status of residents
• Provide other services to students as the situation may mandate

4.7.3.3 Facilities Management

• Allow janitorial and other staff to assist University Police and Residence Life and Summer Programs personnel in fulfilling their responsibilities in providing an alternative facility

4.7.3.4  Office of Risk Management

• Contact University insurance carriers
• The Emergency Manager will notify the Incident Support Team as necessary
• Assist in determining alternate facilities for students and staff

4.7.3.5 Notifications

• The Emergency Manager will be responsible for notifying the Vice President/Treasurer of the time residents are moved into alternative facilities
• The Director of Residence Life and Summer Programs, or his/her designee, will be responsible for notifying the Dean of Students at the time residents are moved into alternative facilities