Page History

Description: Documents the official, full academic history of each student registered and enrolled in University courses, as retained by the Office of the Registrar. This does not include any student health records as defined in Schedule 1548. See Schedule #1548-Student Health Recordsfor retention rules related to student health records, which must be separately maintained

Examples: Records retained by the Registrar’s Office may include applications for graduation, graduation approvals, graduation lists, change of grade forms, Dean's certifications for transfer or graduate school, extensions of incompletes, independent study records, late course withdrawals, outside course authorizations, privacy hold authorization forms, name change records, audit forms, student demographic data, official transcripts, dismissal letters, and listings of courses taken and grades receivedfor example, records related to admission, enrollment status, degree requirements, transfer credit, degree conferral, student privacy, demographics, and academic standing. Additionally, files from students in the law school may contain law school certificates and character or fitness letters.

Retention Period: Retain permanently in the Registrar's Office.

Authority: 603 C.M.R. § 23.06; 20 U.S.C. § 1232g; 34 CFR Part 99