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Confidential Information Standards & Procedures

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    1. Any disclosure of Confidential Information outside of the University must be in accordance with law.
       
    2. University Users are prohibited from sending any Records containing MA PI or FCI via email through the Suffolk Network, across public networks or wirelessly (whether to internal or external recipients) unless such Records, messages or files are encrypted. University Users are also encouraged to refrain from sending any unencrypted records, messages or files containing Confidential Information other than MA PI or FCI via email through the Suffolk Network, across public networks or wirelessly (whether to internal or external recipients). In such instances, University Users are encouraged to find other more secure means of communicating such information (e.g., by providing a link to a confidential document stored on a secure University server, rather than an attach the document to the email message) whenever possible, especially in cases where the information in the document is particularly sensitive (e.g. where its unauthorized disclosure to external parties could foreseeably result in harm to an individual’s reputation or other personal interests, could readily be used to perpetrate identity theft or financial fraud, or could foreseeably result in the loss of significant rights by, or financial damage to, the University or a third party doing business with the University).
       
    3. Whenever performing University-related work involving Confidential Information, University Users should always use the University Computer Network and the University Virtual Private Network.
       

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