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1582 Student Housing Administration Records
Description: Records associated with the administration and management of student housing. Examples: Records may include RA information records, residence hall association records, housing assignments, billing records, food and housing petitions, meal plan records, and any related forms or correspondence. Retention1508 Student Admissions Records, Declined or Withdrawn
Description: Records of individual students who applied for admission but were declined. Examples: Records may include acceptance letters, standardized testing results (SAT, GMAT, GRE, ACT, etc), evaluations, letters of recommendation, transcripts from previous academic work, rejection letters, TOEFL scores1548 Student Health Records
Description: Documents enrolled students' medical histories. and covers all health clinical records in both paper and digital formats kept by the Department of Counseling, Health, and Wellness, including counseling psychiatric records. Examples: Records may include provider notes, referral letters, release1580 Student Athlete Medical Records
Description: Documents student athletes' medical history and health information. Examples: Records may include doctor's notes, drug testing authorization forms, medical history files, physical examination records, yearly health reports, and any related correspondence. Retention Period: Retain for 20 years after0665 Employee and Student Payroll Files
Description: Records relating to all employees and student workers, including name, address, sex, DOB, occupation, hours worked, wages paid, hourly rate … , timekeeping records, payroll check and adjustment records, student timesheets, time off tracking documentation, and withholding transmittals. Retention1584 Student Housing Contracts
Description: Records associated with student housing agreements and assignments for student housing. Examples: Records may include appeal records, dorm damage records, housing assignments, contracts and leases, and any related forms or correspondence. Retention Period: Retain for 6 years after termination1570 Student Publications Administration Files
Description: Records associated with the development of student publications such as student newspapers. Examples: Records may include administrative records, advertisements, and artwork. Retention Period: Retain for 3 years, and then contact Archives for review. Student Athletics1534 Student Loans
Description: Records associated with individual student accounts with national Direct Student Loans. Examples: Records may include promissory notes, statement of rights, and any other supporting documents. Retention Period: Retain for 10 years after close of the award (cancelled or repaid), and then securely0745 Employee Records
Records (Student employee records) … Description: Documents the work history of regular and temporary employees. These records are related to staff and are kept in the Human Resources department1514 Career Services Placement Records
Description: Records associated with placement services and job counseling provided to individual students. Examples: Records may include correspondence, meeting notes, job descriptions, resumes and cover letters, employer relationship records, student job placement lists, placement surveys and reports, and any