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1574 Athletic Event Records
Description: Documents the scheduling, planning, and organization of athletic events. Examples: Records may include schedules, ticket sales, planning and arrangement documents, announcements, programs and flyers. Retention Period: Retain for 3 years, and then destroy.1420 Special Events Records
Description: Documents events sponsored or co-sponsored by the university or individual departments and offices. This may include commencements, convocations, lectures, dinners, ceremonies, visits, tours, retreats, and other social events. Examples: Records may include planning and arrangement records, announcements1400-1499 Special Events
1578 Catastrophic Plan
Description: Records documenting what to do if there is a catastrophic event or injury. Examples: Documents outline the steps to take during a catastrophic event or injury. Retention Period: Retain until superseded, and then destroy. Authority: 20 U.S.C. § 1232g0100 Calendars
Description: Electronic or paper copies of calendars that document the daily activities of a department, office, or staff member. Event calendars document events at a department, office, school, or campus. Examples: Records may include desk calendars, daily planners, appointment schedules, and electronic calendar0200 Alumni Association Program Administration Records
Description: Records associated with the administration of various Alumni Association programs and events including alumni seminars, reunions, and social gatherings. Examples: Records may include event planning and arrangement documents, announcements, programs and flyers, attendance and participation lists1110 Emergency Preparedness Records
Description: Documents University preparedness and directives in the event of an emergency or disaster. Examples: Records may include policies, procedures, and protocols, emergency and disaster plans, business continuity recovery plans, FEMA certifications, AED location lists, training materials, and training1200 Marketing and Communications Records
Description: Records related to projects and events sponsored by the University. Examples: Records may include plans and proposals, advertisements, flyers, and outreach materials, agendas and schedules, and correspondence. Retention Period: Retain until project close plus 3 years, and then destroy.1542 Health Education Records
Description: Documents the development, administration, and implementation of health education programs for Suffolk University students, staff, and community. Examples: Records may include arrangement records, training session outlines, activity and event records, peer health education records, newsletters, handouts1576 Athletic Injury Records
Description: Records documenting injuries that occur during Suffolk University athletic events. Examples: Records may include accident reports, claim forms, insurance documentation, notes, and correspondence. Retention Period: Retain for 6 years after graduation, transfer or separation, and then securely destroy.