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0160 Contracts and Agreements
Description: Records pertaining to contracts entered into by the University or on behalf of the University, or one of its units, including vendor … ), agreements, contracts, amendments, archival deeds of gift, terms and conditions, billing and payment records, and related correspondence. Retention Period: Retain0680 Contracts
, contracts, amendments, archival deeds of gift, terms and conditions, billing and payment records, and related correspondence. Retention Period: Retain until expiration of the contract plus 6 years, and then securely destroy. Authority: 260 MGL § 21584 Student Housing Contracts
Description: Records associated with student housing agreements and assignments for student housing. Examples: Records may include appeal records, dorm damage records, housing assignments, contracts and leases, and any related forms or correspondence. Retention Period: Retain for 6 years after terminationVendor Policy
counselor, or sexual assault counselors. Information the University is required by contract, or by University policy, to keep confidential Other highly … necessary will be required to follow IT Governance and be reviewed for accessibility, data security and privacy, contract language by the appropriate department. Also0525 Faculty File
employment at the university. Examples: Records may include appointment letters and contracts, performance management records, sabbatical leave records, CVs, letters of recommendation, offer letters, contracts, correspondence, performance evaluations, tenure decision records, sabbatical leave requests, awards0675 Bid Documents
Description: Documents the process of the invitation to bid. Examples: Records may include price quotes, specifications, and timelines. Retention Period: Retain for 6 years after the close of the contract, and then destroy. Authority: 260 MGL § 20435 Abutter Agreements
Description: Documents agreements and proposals between the University and adjacent properties. Examples: Records may include contracts, agreements, and related correspondence. Retention Period: Retain until termination of agreement plus 6 years, and then securely destroy. Authority: 260 M.G.L. § 20685 Purchase Orders
Description: Documents the authorization of a purchase transaction. Examples: Records may include purchase orders and any related documentation or correspondence. Retention Period: Retain until expiration of contract plus 6 years, and then securely destroy. Authority: 260 MGL § 2 Tax0535 Tenure Records
Description: Records documenting the consideration of faculty for tenure. Examples: Records may include committee findings, CVs, aggregate course reactions/evaluations, current position descriptions, decisions and related correspondence, letters of recommendation, offer letters, contracts, correspondence, performance0830 Enterprise Architecture Documentation
, licensing agreements and renewals, service contracts, warranties and maintenance logs, compliance documentation, Retention Period: Retain until superseded