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0960 Interlibrary Loan Records
Description: Documents materials borrowed and loaned by the library through an inter- library loan program in response to requests from patrons for materials in the college library. Examples: Records may include ALA request forms, copies of citations, ILL request forms, lender and borrower request records generated0870 Project Management Records
Description: Documents the initiation and development of special IT projects, including all supporting documentation. Examples: Records may include meeting … , proposals, final reports, project deliverables, and testing records. Retention Period: Retain until project completion plus 3 years, and then destroy.1530 Scholarship Records
Description: Records related to individual scholarship recipients, including information on student eligibility. Examples: Records may include applications, eligibility reports, scholarship count sheets, transcripts, letters of recommendation, CVs, and related correspondence, including offer and acceptance letters1502 International Student Records
Description: Records related to international students admitted to the University and enrolling under F-1, M-1 or other visas. Examples: Records may include copies of Visas, I-20s, transcripts from previous academic work, certification of finances, and scholarship information. Retention Period: Retain for 5 years1572 Athletic Eligibility Records
Description: Records documenting individual student eligibility to participate in athletics programs. Examples: Records may include health questionnaires, Suffolk Physical Exam Forms, Athletic Pre-Participation Personal Information, Athletic Pre-Participation Medical Questionnaires, Acknowledgement of Insurance1400 Academic Conference Records
Description: Documents conferences, colloquia, symposia, seminars, and workshops of an academic nature, sponsored or co-sponsored by a University department or office. Examples: Records may include planning and arrangement records, announcements, program flyers and brochures, participant registration and attendee0520 Curriculum Development Records
Description: Documents the planning, development, review, and implementation of new courses or substantive curriculum and course changes within an academic department. Examples: Records may include proposals, reports, planning committee records, course descriptions and syllabi, meeting minutes, and related0560 Research Records
Description: Scientific, technical and program records related to sponsored and non-sponsored research and programs. Examples: Financial Records, Research data, project reports and deliverables, sponsored research agreements, program agreements, sub-agreements, progress reports, regulatory certificationsSpecial Schedule A_ Environmental Health and Safety Records
General Inspection Records Retain for 5 years, then destroy. 0408 40 CFR 262.16 Personnel Training Retain while active plus 5 years … Reporting Record Retain until superseded, then destroy 0415 40 CFR 761.180 Records/Monitoring Retain while active plus 3 years1010 Civil Investigation Records
reports, actions taken, attorney's notes, and any related correspondence. Official Record Holder/Retention Period: Office of the General Counsel/Retain for 6 years after final action, unless a longer retention period is required by University Legal Counsel, then securely destroy. Unofficial Record Holder/Retention