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0535 Tenure Records
/evaluations, current position descriptions, decisions and related correspondence, letters of recommendation, offer letters, contracts, correspondence, performance evaluations, tenure decision records, sabbatical leave requests, awards, recommendations, and letters of resignation. Retention Period: Retain until0540 Human Subjects Research Records
Description: Records that contain required documentation of human research subjects. Examples: Board review records, consent forms, HIPAA authorizations, protocols, proposals, report of injuries, scientific evaluations, statements of significant new findings, progress reports, and related correspondence. Retention0575 Graded Work
Description: Faculty and instructor records regarding grades and graded papers, assignments and other work on which students are evaluated or graded. Examples: Records may include examinations and tests, homework records, dissertations and theses, and term papers. Retention Period: a) Graduate theses0542 Human Subjects Research Policies and Procedures
Description: Records that contain required documentation of human research subjects. Examples: Board review records, consent forms, HIPAA authorizations, protocols, proposals, report of injuries, scientific evaluations, statements of significant new findings, progress reports, and related correspondence. Retention0545 Institutional Research Records
Description: Documents the internal and external reporting requirements of the University. The data, topical research, and analyses assist University leadership in program evaluation, informed strategic planning, and decision making. Examples: Records may include student, human resources, tuition, and finance data1508 Student Admissions Records, Declined or Withdrawn
Description: Records of individual students who applied for admission but were declined. Examples: Records may include acceptance letters, standardized testing results (SAT, GMAT, GRE, ACT, etc), evaluations, letters of recommendation, transcripts from previous academic work, rejection letters, TOEFL scores1509 Student Admissions Records, Incomplete
Description: Records of individual students who applied for admission but did not complete the application process. Examples: Records may include acceptance letters, standardized testing results (SAT, GMAT, GRE, ACT, etc), evaluations, letters of recommendation, transcripts from previous academic work, rejection1536 Work Study Program Records
Description: Documents the administration of the federal Work-Study Program, as well as regular student employment. Examples: Records may include job descriptions, time sheets, supervisor certifications, payroll vouchers, earnings summaries, reports, performance evaluations, off-campus contract position records1400 Academic Conference Records
lists, agendas, presentation materials, photographs or videos, evaluations, minutes and notes, and any substantive correspondence. Retention Period: Retain for 50770 Training and Development Program Records
, arrangement and logistical records, participant lists, evaluation sheets, plans, and reports. Retention Period: Retain permanently, and once administrative use